III. ELECTRONIC MEDIA
III. ELECTRONIC MEDIA A. Cartridge Tape 1. Cartridge Tape 2. Characteristics 3. External Label 4. Minimum Number of Records 5. More than One Form or Company Onto One Cartridge Tape 6. Multiple Cartridge Tape Filings 7. Where to Mail the Cartridge Tape 8. Cartridge Tape Return Policy 9. Cartridge Tape Forms B. Diskettes 1. Characteristics 2. External Label 3. File Names 4. Number of Records Restriction 5. More than One Form or Company Onto One Diskette 6. Multiple Diskette Filings 7. Where to Mail the Diskette 8. Diskette Return Policy 9. Diskette Forms C. Internet Efile System 1. Characteristics 2. Getting Setup For Transferring Files 3. Uploading Files 4. Lost PASSWORD 5. Number of Records Restriction 6. More than One Form or Company in One File 7. Multiple Filings 8. Status Reports 9. Efile System Forms
A. Cartridge Tape 1. Cartridge Tape 3480 cartridge tapes accepted Data must be in standard uncompacted format The file must be blocked at 32400. Sample data control block definition: DCB=(RECFM=FB,LRECL=400,BLKSIZE=32400)
2. Characteristics The character set must be Extended Binary Coded Decimal Interchange Code (EBCDIC). Internal tape labels are optional, but IBM standard labels are preferred. 3. External Label External cartridge tape labels must include the information detailed below. If this information is not supplied, the cartridge tape cannot be processed until the information is provided to the Commission. Operator name and RRC operator number. Forms being filed on the tape. The production or effective date of the forms on the cartridge tape. Indicate whether the internal label is a "standard IBM label," "non-standard label," or "no internal label." 4. Minimum Number of Records In order to file information electronically on cartridge tape, a minimum of 250 records must be on the cartridge tape. There is no maximum number of records that can be filed on the cartridge tape other than the maximum that can physically be put onto one cartridge tape. 5. More than One Form or Company Onto One Cartridge Tape An operator may have several different forms and/or include subsidiary company electronic form filings on the same cartridge tape to meet the minimum number of records required or as a convenience for the operator. Each company on the cartridge tape will be processed as if filed separately and, therefore, each must have an Authorizing Agent (AA)record and a totals record. See the File Organization section starting on page IV-1 for more details. 6. Multiple Cartridge Tape Filings The operator can not send multiple cartridge tape filings for the same form in a month. If the operator needs to file additional information for a form that was filed on cartridge tape, the form must be filed on paper. 7. Where to Mail the Cartridge Tape If you use the US Postal Service, mail the cartridge tape to the address below. Note: Not supplying all the information detailed below may significantly delay processing.
Railroad Commission of Texas Information Technology Services Division EDI Operations P.O. Box 12967 Austin, Texas 78711-2967 If you use a courier service other than the US Postal Service, use the address below. Note: Not supplying all the information detailed below may significantly delay processing. If you use this address and have the US Postal Service deliver the package, processing will be delayed significantly. Railroad Commission of Texas Information Technology Services Division EDI Operations - 8th Floor 1701 North Congress Austin, Texas 78701 8. Cartridge Tape Return Policy The cartridge tape will be returned to the operator within 60 days after the Commission receives it. The operator may request the return of the cartridge tape at any time. 9. Cartridge Tape Forms The following reports may be submitted on cartridge tape: Monthly Reports: P-1B Producer's Monthly Supplemental Report T-1 (Pages 1,1-A, 1-B,2,and 3), Monthly Transportation and Storage Report Annual Reports: G-10 Gas Well Status Report (annual and semiannual survey only) H-10 Annual Disposal/Injection Well Monitoring Report H-15 Test On An Inactive Well More Than 25 Years Old (fluid level test only) W-10 Oil Well Status Report (annual and semiannual survey only) B. Diskettes 1. Characteristics All diskettes sent to the Commission must be able to be read by an IBM or compatible personal computer. Diskettes must be formatted with a utility that is compatible with MS-DOS Version 3.0 or above. Diskette size can be any of the following: 3.5" Low Density 720K 3.5" High Density 1.4M There should not be any directories other than the primary directory on the diskette. Files on the diskette cannot be compressed in any way. The character set must be American Standard Code for Information Interchange (ASCII). 2. External Label The external label must include the information detailed below. If this information is not supplied, the diskette cannot be processed until the information is provided to the Commission. Operator name and RRC operator number. Forms being filed on the diskette. The production or effective date of the forms on the diskette. 3. File Names You can use any name you wish for the file(s)on the diskette as long as the extension to the file name is .EDI. Example: Valid Names: FORMS.EDI RRC.EDI ADP.EDI COMPANY.EDI Invalid Names: FORMS.DAT RRC.TXT ADP.WK1 COMPANY.XLS 4. Number of Records Restriction There is no required minimum or maximum number of records that can be placed on the diskette other than the maximum that can physically be put on the diskette. 5. More than One Form or Company Onto One Diskette An operator may have several different forms and/or include subsidiary company electronic form filings on the same diskette as a convenience for the operator. Each company on the diskette will be processed as if filed separately and, therefore,each must have an Authorizing Agent (AA) record and a totals record. See the File Organization section starting on page IV-1 for more details. 6. Multiple Diskette Filings Except for form T-1, the operator may send multiple diskette filings for the same form in a month. This allows the operator to resend records that were rejected from any previous filings during the month after the problem is corrected and enables the operator's regional offices to send in reports directly to the Commission. The operator may send multiple diskettes to the Commission as long as the operator meets the following requirements: Reports on the diskettes are original reports. Corrected or retroactive reports will not be accepted. The diskettes arrive in the Austin office at least one day prior to the deadline of the form on the diskettes. Each operator on each diskette must have an Authorizing Agent (AA) record and a Totals (Z99) record. See the File Organization section starting on page IV-1 for more details on this requirement. Information for one operator can not span multiple diskettes. If the information being filed can not fit onto one diskette,distribute the information onto multiple diskettes and include on each diskette an Authorizing Agent (AA) record and Totals (Z99) record. Each diskette will be processed separately. 7. Where to Mail the Diskette If you use the US Postal Service, mail the diskette to the address below. Note: Not supplying all the information detailed below may significantly delay processing. Railroad Commission of Texas Information Technology Services Division EDI Operations PO Box 12967 Austin, Texas 78711-2967 If you use a courier service other than the US Postal Service, use the address below. Note: Not supplying all the information detailed below may significantly delay processing. If you use this address and have the US Postal Service deliver the package, processing will be delayed significantly. Railroad Commission of Texas Information Technology Services Division EDI Operations - 8th Floor 1701 North Congress Austin, Texas 78701 8. Diskette Return Policy If you wish to have the diskette returned, the diskette must be accompanied by a self addressed and stamped diskette mailer; otherwise, the diskette shall be deemed abandoned by,and of no value to, the operator and shall become the property of the Commission to be used or deemed surplus property as the Commission determines, in it's sole discretion. If the diskette is not to be returned to the operator, all information on the diskette will be removed and the diskette reformatted. Diskettes that are to be returned, will be mailed back to the operator approximately 30 days after the Commission receives it. 9. Diskette Forms The following reports may be submitted on diskette: Monthly Reports: MD-1 Optional Operator Market Demand Forecast for Gas Well Gas in Prorated Fields P-1B Producer's Monthly Supplemental Report T-1 Pages 1, 1-A,1-B,2,and 3),Monthly Transportation and Storage Report Annual Reports: G-10 Gas Well Status Report (annual and semiannual survey only) H-10 Annual Disposal/Injection Well Monitoring Report H-15 Test On An Inactive Well More Than 25 Years Old (fluid level test only) W-10 Oil Well Status Report (annual and semiannual survey only) C. Internet Efile System
1. Characteristics
Computer Modem-Compatible with Internet Service Provider (ISP)
2. Getting Setup for Transferring Files To file information electronically through the EFile System with the Railroad Commission, you must obtain an account by completing the Electronic filing application.
Connect to the Internet
Open browser with the following EFile address:
http://www.rrc.texas.gov/forms/online-filing-at-rrc/
Select electronic filing application
Follow instructions filling in all required information
The USERNAME and PASSWORD should be treated as confidential information by the operator. If the operator has problems connecting through the EFile System, call the Commission's Help Desk at (512)463-7229 (voice).
Once you have been accepted, you will receive an email indicating you have been accepted. You will initially be approved to upload test files only. Once you have successfully uploaded and we have processed your test files, you will be authorized to begin uploading productional files.
3. Uploading Files The operator may upload files after establishing an account on the EFile System. You will be notified through email when your account has been accepted by the RRC. Once you have logged into the EFile System, you must select Upload Files into Test Area or Upload Files into Production Area. If the file is a test file to be used for receiving approval to file a form electronically, the operator will need to select Upload Files into Test Area. If the information on the file is to be processed by the Commission's productional systems, the operator will need to select Upload Files into Productional Area. Simply key the path to your file or use the Browse button to select your file path. You can upload to four (4)files at a time.
Once the files have been uploaded, you will receive notifica- tion that the upload was successful and information about the uploaded file. The RRC will refer to this name on any dialog with the operator if any questions or problems about the upload need to be resolved.
4. Lost PASSWORD The operator should call the Commission's Help Desk at (512)463-7229 (voice)if they have lost their password. The following information will be needed from the caller: Efile System User Name Caller's Full Name Company Name RRC Operator Number Caller's Phone Number Company Street Address, City, State, and Zip Code This information is checked against the primary contact person for the form indicated (or the data processing contact person if the operator has filed that information with the Commission). The company agent specified on the MEFC for the account, will be contacted for verification. If the agent can verify that the user name or password has been lost, the information will be given to the agent. If the request cannot be verified, the information supplied by the caller will be passed on to the agent. 5. Number of Records Restriction There is no required minimum or maximum number of records that can be filed when using the EFile System. However, each file transferred to the EFile System must be smaller than 4,096,000 bytes (4 Megabytes). 6. More than One Form or Company in One File An operator may have several different forms and/or include subsidiary company electronic form filings on the same file as a convenience for the operator. Each company on the file will be processed as if filed separately and, therefore, each must have an Authorizing Agent (AA) record and a totals record. See the File Organization section starting on page IV-1 for more details. 7. Multiple Filings Except for form T-1, the operator may upload multiple filings for the same form in a month. This allows the operator to resend records that were rejected from any previous filings during the month after the problem is corrected and enables the operator's regional offices to send in reports directly to the Commission. The operator may upload multiple files to the Commission as long as the operator meets the following requirements: Reports on the files are original reports. Corrected or retroactive reports will not be accepted. The files are uploaded at least one day prior to the deadline of the form on the file. Each operator in the file must have an Authorizing Agent (AA) record and a Totals (Z99) record. See the File Organization section starting on page IV-1 for more details on this requirement. Information for one operator can not span multiple files. If the information being filed exceeds 4,096,000 bytes, distribute the information onto multiple files and include on each file an Authorizing Agent (AA) record and Totals (Z99) record. 8. Status Reports Status and error reports for information uploaded through the EFile System will be emailed. Status and error reports will not be mailed to the operator when filed through the EFile System. See Appendix B: Status and Error Listings starting on page A-7 for details about status and error listings and distribution of these listings from the EFile System. 9. Efile System Forms The following reports may be submitted email: Monthly Reports: MD-1 Optional Operator Market Demand Forecast for Gas Well Gas in Prorated Fields P-1B Producer's Monthly Supplemental Report T-1 (Pages 1,1-A,1-B,2,and 3), Monthly Transportation and Storage Report Annual Reports: G-10 Gas Well Status Report (annual and semiannual survey only) H-10 Annual Disposal/Injection Well Monitoring Report H-15 Test On An Inactive Well More Than 25 Years Old (fluid level test only) W-10 Oil Well Status Report (annual and semiannual survey only)
